Administrative Support Assistant.

Company: State Forest Service
Location: Missoula
Posted on: December 5, 2019

Job Description:

* Duties Summary This position is located in Region 1 on the Lolo National Forest in Missoula, MT. This position is located on a Forest Service unit and serves as the Fire Administrative Support Assistant. The incumbent is responsible for administrative support for procurement management, database management, budget services and payment processes. For additional information about the duties of this position, please contact Deanna Crawford at (406)363-7135 or Responsibilities o The responsibilities listed below are at the full performance level. o Provides a broad scope of program management administrative support duties for the local Fire Management Program. o Serves as the administrative focal point for training, incident qualifications, account management, procurement, budget assistance, general incident business and administrative support work. o Serves as a Level 1 Contracting Officer Representative (COR) developing contract specifications and administering contracts as needed. o Arranges and coordinates training activities to include reviewing training requests for completeness and eligibility, advising employees on status of training requests, and following up with employees to ensure understanding of training requests. o Gathers, reviews, and submits completed nomination forms to the Southwest Zone Training Coordinator. o Ensures employees are notified of training acceptance. o Maintains individual fire training and assignment records. o Serves as the technical expert to manage the Incident Qualifications and Certification System (IQCS) databases for the unit. Ensures employee?s qualifications are accurate and updated annually. o Edits and prints employee qualification Red Cards before forwarding them to the appropriate approving official. Ensures that position task books are initiated and the training requirements are met. Reviews all certified task books for completion. o Maintains filing of all completed and certified task books after verification. o Manages the Red Card Program by updating and implementing program modifications. Oversees districts? IQCS managers by providing expert advice in the use of the IQCS programs. o Manages the IQCS programs by ensuring updates to the programs are current and disseminated to the users. o Serves as the organization?s focal point for coordination of all procurement/purchasing activities for the fire program staff. o Assists in the purchasing of supplies, materials and equipment for the fire program, work projects and annual publication orders. Maintains procurement files in accordance with federal regulations and agency directives. o Provides budget assistance to include tracking all supply expenditures charged to several accounts funded by MIDC's interagency partners. Completing spreadsheets and checks for accuracy of expenditures in each account. o Provides Incident Business assistance to include examining and certifying eligibility of ADs (casuals) for employment, maintaining files with current hiring paperwork, contract information, fire qualifications, timesheets, and fire assignments. o May serve as administrative representative between the Forest, Incident Management Teams (IMT), Buying Teams, and Incident Business Advisors assigned to fires on the Forest. o Assists with ensuring incident payments and billings are completed consistent with the Interagency Incident Business Management Handbook and Forest Service appropriation law. o Travel Required 25% or less - Occasional overnight travel may be required for training and meetings. Supervisory status No Promotion Potential 7 * Job family (Series) * Requirements Conditions of Employment o Must be a U.S. Citizen or National. o Males born after 12/31/1959 must be Selective Service registered or exempt. o Subject to satisfactory adjudication of background investigation and/or fingerprint check. o Successful completion of one year probationary period, unless previously served. o Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. o Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit ************ o Must be a Level 1 Contracting Officer Representative (COR) or be able to obtain Level 1 COR designation within one year of appointment. o Qualifications In order to qualify, you must meet the Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary. Specialized_Experience_Requirement For_the_GS-06: You must have one year specialized experience equivalent to the GS-05 grade level in the Federal service. Specialized experience is defined as most of the following: providing support and assistance processing a wide variety of requisitions; reconciling purchases and maintaining files in accordance with Federal regulations and agency directives; processing incoming and outgoing mail; establishing and maintaining the unit's files, accountable property inventories, records, etc. (hardcopy and/or electronic format); and using automated software to produce reports, correspondence and other written documents in draft form. For_the_GS-07: You must have one year specialized experience equivalent to the GS-06 grade level in the Federal service. Specialized experience is defined as most of the following: carrying out new systems or administrative processes to meet unit needs; processing a wide variety of requisitions and reconciling purchases; receiving and reviewing all formal/informal incoming/outgoing correspondence for adherence to applicable laws, rules, regulations and guidelines, proper format, grammar, punctuation, etc.; using automated databases and software such as Excel, IQCS or e-Isuite to produce reports and record information; establishing and maintaining manual and electronic records and filing systems; and producing written documentation, reports, memos, etc., in final format. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. TIME IN GRADE REQUIREMENT: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met by the closing date of this announcement. Education This job does not have an education qualification requirement. Additional information Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. PROMOTION POTENTIAL: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is not guaranteed. Selectee will be responsible for tax obligations related to payments for moving expenses - 2017 Tax Cuts and Job Act, Public Law 115-97. Questions should be directed to the Travel help Desk, ************, Option 1, or email ***************** * * This is a bargaining unit position represented by the National Federation of Federal Employees, IAMAW. Forest Service daycare facilities are not available. Government Housing is not available Daycare facilities are not available This position is eligible for telework and other flexible work arrangements. We may select from this announcement or any other source to fill one or more vacancies.

Keywords: State Forest Service, Missoula , Administrative Support Assistant., Administration, Clerical , Missoula, Montana