Center Receptionist

Company: BioLife Plasma Services
Location: Missoula
Posted on: March 15, 2020

Job Description:

About BioLife Plasma ServicesEvery day at BioLife, we feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we'll support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment.BioLife Plasma Services is a subsidiary of Takeda Pharmaceutical Company Ltd.OBJECTIVES/PURPOSEProvides receptionist support to the plasma collection center, under the general direction of the Plasma Center Manager. Primarily provides customer service and performs administrative duties.All below listed responsibilities must be completed in compliance with federal, state, local and company-specific regulations related to quality of product, employee and donor safety, and to the proper performance of day-to-day activities. Employees must also maintain complete and accurate records, in accordance with cGMP.ACCOUNTABILITIES Administrative functions related to new donors, repeat donors and SPE only donors that include but are not limited to (60%):o Verifying appointment timeso Assisting donors with future appointmentso Ensuring repeat donors scan in electronic systemo Creating or pulling donor record fileso Verifying prior donationso Requesting identification for new donorso Notifying the appropriate personnel that visitor/donor has arrivedo Contact donors to remind them of physical appointmentso Maintain orderly filing system, purging records as needed Answers incoming phone calls in a timely manner exhibiting strong customer service skills. (20%) Greets all visitors to the facility including new and repeat donors in a timely manner exhibiting strong customer service skills (20%)DIMENSIONS AND ASPECTSTechnical/Functional (Line) Expertise Incumbent should have strong interpersonal skills and be an excellent communicator who can successfullyJob Description/Role ProfilePage 2 of 2 Job Description/Role Profileinteract with visitors and customers. Requires excellent English language comprehension, both written and verbal Ability to perform basic functions on a computer; ability to type. Must be able to prioritize work and handle multiple projects simultaneously Maintain general cleanliness of work area and assist other work areas as needed to ensure a clean and professional environment. Ability to read and follow Standard Operating Procedures (SOPs) and to maintain complete and accurate rec- ords.Leadership Integrity Fairness Honesty Perseverance Putting the patient at the center Building trust with society Reinforcing our reputation Developing the businessDecision-making and Autonomy Refers to Center Manager for guidance on complex, medium-impact or above decisions (internal) Refers to management team for escalated donor/employee concerns (internal)Interaction Responsible for providing exceptional customer service to donors (external) and fellow employees (internal) Attend staff meetings and other team meetings as required. Good verbal communication and customer service skills. Ability to multi-task and work as a team player.Innovation Coordinates will all other center roles to effectively problem solve, ensure safety of staff and donors, and provide an exceptional customer experience. Supports the center management team in identifying operational opportunities for continuous improvement, initiating changes to center processes as needed, through use of company approved procedures (including but not limited to 5S, Value Stream Mapping and Kaizen).Complexity Production environment requiring the ability to walk and stand for the entire work shift. Requires occasional leaning, bending, stooping, crouching, reaching above shoulders and below knees and the ability to walk and stand for entire work shift. May lift up to 5 lbs. occasionally.EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:Essential: High School Diploma or equivalent requiredDesired: Ability to read and follow Standard Operating Procedures (SOPs) and to maintain complete and accurate records. Experience in a laboratory, hospital, or other regulated environment is a plusADDITIONAL INFORMATION FLSA Classification (US) - Non-Exempt Other duties and responsibilities as assigned. Notice to Employment/Recruitment Agents: Employment/Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda's Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment/Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment/Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration. Equal Employment OpportunityShire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.EEO is the Law - is the Law - Supplement - Transparency Policy - AccommodationsShire, a wholly-owned subsidiary of Takeda, is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call and let us know the nature of your request and your contact information.

Keywords: BioLife Plasma Services, Missoula , Center Receptionist, Administration, Clerical , Missoula, Montana