Administrative Specialist

Company: Department Of The Treasury
Location: Missoula
Posted on: May 24, 2023

Job Description:

DutiesWHAT IS THE LARGE BUSINESS AND INTERNATIONAL DIVISION?A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisionsVacancies will be filled in the following specialty areas:Large Business and International Office of Program and Business SolutionsThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.* Performs analytical, technical, and advisory duties related to project and administrative program management activities for the business improvement initiatives and assists team leaders in performing trend analysis on business projects affecting selected programs.* Participates in developing and implementing administrative management policies, makes recommendations for course of action pertaining to administrative issues, define overall goals and objectives of programs and projects.* Monitors office reporting requirements and prepares input for confidential status reports or response materials. Sensitive, extremely difficult, or complex responses are elevated to higher-level attention for review or signature.* Provides administrative support to supervisor, team leader, analysts, project leaders, and project support personnel in the areas of coordinating the Business Planning Report and Operational Reviews, assist in maintaining the web site, developing internal office operating procedures, and in establishing draft procedures for input into a project status database.HelpRequirementsConditions of EmploymentSTANDARD POSITION DESCRIPTIONS (SPD):PD95475Visit the IRS SPD Library to access the position descriptions.* Telework Eligible Positions: Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.* A 1-year probationary period is required (unless already completed).* The employment of any candidate, including a current employee or a new hire, selected for this position will be conditional on obtaining and maintaining a High Risk Security Clearance.* Obtain and use a Government-issued charge card for business-related travel.QualificationsFederal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.You must meet the following requirements by the closing date of this announcement:QUALIFICATION REQUIREMENTS: To qualify for this position, you must meet the qualification requirements outlined below:SPECIALIZED EXPERIENCE GS-09: To be minimally qualified for this position you must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service.Specialized experience for this position includes participating in planning and coordinating programs, projects or processes which impact customers; managing administrative assignments; monitors activities to ensure timeliness, consistency and completeness; reviewing responses, reports and memoranda to develop consolidated responses on behalf of the organization; experience using analytical techniques to perform analyses of data and information and to recommend appropriate courses of action and implementing new procedures using a knowledge of administrative policy and procedures; working with managers to assist in extracting raw data and having a working knowledge of the data fields contained in various database information systems to write queries for various reports (i.e., AIMS, Correspondence Imaging System [CIS], or Large Business Workload Identification System [LWIS]), etc.; ability to use MS Office or equivalent software (i.e., Excel, Visio or Access, etc.) to access, retrieve, analyze and process extracted, raw data into various reports.OREDUCATION: You may substitute education for specialized experience as follows: master's or equivalent graduate degree in a field of study that demonstrates the knowledge, skills, and abilities necessary to perform the duties of this position.ORTwo (2) years of progressively higher-level graduate education leading to a graduate degree in a field of study that demonstrates the knowledge, skills, and abilities necessary to perform the duties of this position. One (1) year of graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.ORLL.B. or JD. if related.ORCOMBINATION OF EDUCATION AND EXPEREINCE: You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.For more information on qualifications please refer to OPM's Qualifications Standards.EducationA copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience. An official transcript will be required if you are selected. If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time. Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here for Foreign Education Credentialing instructions.Additional information* We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.* The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed. The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.* This is a non-bargaining unit position.* Tour of Duty: Full-Time, Day Shift* Alternative work schedule, staggered work hours or telework may be available.Remain in POD: The vacancy will be filled at the selectee's official permanent position of record, post of duty (POD).If the position(s) are no longer needed prior to the closing date, this announcement may be closed early.This is an open continuous announcement which will be used to fill vacancies in the locations listed as they become available for the next 12 months contingent upon funding and space requirements. Applicants must apply and/or update their applications by 11:59 pm ET at the close of the following cutoff dates to be considered: Cutoff date(s): April 28, 2023. This announcement may be amended to include additional cut-off dates within the 12 month period if needed, not later than 10 days prior to the additional cut-off date(s). Eligible applicants in the highest quality group who apply by the initial cut-off date will be considered first. If additional vacancies exist, applicants who applied after the initial cutoff date who place in the highest quality group will be considered next. Selections from this announcement may be made no later than (NLT) April 23, 2024Read more*

Keywords: Department Of The Treasury, Missoula , Administrative Specialist, Administration, Clerical , Missoula, Montana