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Administrative Assistant / Receptionist

Company: WGM Group
Location: Missoula
Posted on: September 8, 2019

Job Description:

Save Skills - Excel - Computer Skills - Microsoft Word - Windows We have the following current job openings, but are always looking for talented people. Submit your resume and cover letter directly or send to ****************. Administrative Assistant / Receptionist Seeking a full-time professional to join our administrative team in Missoula. Typical Functions Include: Front desk greeting of clients, announcing arrival of individuals for meetings and direction of clients to appropriate room or staff person. Initial in-person contact of all clients, vendors etc. Multi-line phone system - Answering all incoming calls, contacting staff and routing calls to appropriate staff or voicemail. Thorough knowledge of voicemail system. Provide office support to project teams and general office staff. Often includes secretarial and clerical duties such as typing and organization. Receives more than minimal supervision. Open and route daily mail and processing outgoing mail. Electronic filing by project of certain documents. Maintain software listing of filed documents. May assist with general organization for some individuals. Completes most copy jobs, including the compilation of documents and binding. Distributes items from individual in/out baskets each morning. Cuts and spray mounts drawings to foam core. Orders most office supplies as needed and maintains stock levels. Runs the out of office errands. s postage to daily outgoing mail and delivers same to US Post Office. Coordinates copier/printer maintenance as necessary. Maintains In/Out and Conference Room Schedule Maintains the reception coffee area Minimum Knowledge and Skills: Thorough understanding of phone system capabilities. Understanding of basic office and project based files organization. Understanding of work groups and 'where to direct call' office organization. Microsoft Word and Excel and Adobe competence. General computer skills including file management, Windows operating system functions, document printing, document scanning, email, etc. Good skills in organization, research and general communications. Detail oriented. Personality skills to remain calm and professional in sometimes stressful phone and in-person contacts. Ability to convey positive and warm demeanor to clients and WGM team.

Keywords: WGM Group, Missoula , Administrative Assistant / Receptionist, Administration, Clerical , Missoula, Montana

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